Privacy Policy

1. Introduction

XENIX Limited (“XENIX”, “we”, “our”, or “us”) is committed to protecting the privacy and personal data of visitors, partners, and professional contacts who interact with our website.

This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and, where applicable, the EU General Data Protection Regulation (EU GDPR).

This website is intended for business-to-business (B2B) use only.

2. Data Controller

Data Controller:
XENIX Limited

Registered Office:
31 Foster Drive
Bodmin
England
PL31 1PS
United Kingdom

Company Number:
16082186

Contact Email:
contact@xenixgroup.com

3. Scope of This Policy

This Privacy Policy applies to:

Visitors to www.xenixgroup.com
Individuals submitting inquiries via contact forms
Business partners, suppliers, and professional contacts
Communications conducted through the website or via email

It does not apply to third-party websites linked from this site.

4. Personal Data We Collect

We may collect and process the following categories of personal data:

4.1 Information You Provide Voluntarily

Full name
Business email address
Company name
Job title or professional role
Message content submitted via contact forms or email

4.2 Technical and Usage Data

IP address
Browser type and version
Device information
Operating system
Date and time of access
Pages visited and interaction data

4.3 Cookies and Tracking Technologies

We may use cookies or similar technologies to ensure website functionality, security, and performance analysis.

(See Section 9 – Cookies for details.)

5. Purpose of Data Processing

Personal data is collected and processed for the following legitimate business purposes:

Responding to professional inquiries and partnership requests
Managing business communications
Improving website performance and security
Monitoring and analyzing website usage
Complying with legal and regulatory obligations
Protecting our legal rights and interests

We do not sell personal data or use it for consumer marketing purposes.

6. Legal Basis for Processing

Under applicable data protection laws, we rely on the following legal bases:

Legitimate interests – for B2B communications and website operations
Consent – where required for cookies or communications
Legal obligation – where processing is necessary to comply with law
Contractual necessity – where data is required to enter or perform a business relationship

7. Data Sharing and Disclosure

We may share personal data only where necessary and limited to:

IT and hosting service providers
Website analytics and security providers
Professional advisors (legal, accounting, compliance)
Regulatory or law enforcement authorities when legally required

All third parties are required to process data in accordance with applicable data protection laws and confidentiality obligations.

8. International Data Transfers

Where personal data is transferred outside the United Kingdom or European Economic Area (EEA), XENIX ensures appropriate safeguards are in place, including:

Adequacy decisions
Standard Contractual Clauses (SCCs)
Equivalent legal protections

9. Cookies and Analytics

This website may use cookies and analytics tools to:

Ensure website functionality
Improve performance and user experience
Monitor security and prevent abuse

Cookies may include:

Essential cookies
Functional cookies
Analytical cookies

Visitors may manage or disable cookies through their browser settings. Where required by law, consent mechanisms will be implemented.

10. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, including:

Responding to inquiries
Maintaining professional records
Complying with legal and regulatory obligations

Data no longer required is securely deleted or anonymized.

11. Data Security

XENIX implements appropriate technical and organizational measures to protect personal data, including:

Secure hosting environments
Access controls
Data minimization practices
Regular system monitoring

Despite these measures, no transmission or storage system can be guaranteed as 100% secure.

12. Your Data Protection Rights

Under UK GDPR and EU GDPR (where applicable), you have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure of personal data
Restrict or object to processing
Request data portability
Withdraw consent (where applicable)
Lodge a complaint with a supervisory authority

Requests may be submitted to: contact@xenixgroup.com

13. Third-Party Websites

This website may contain links to third-party websites. XENIX is not responsible for the privacy practices or content of external sites.

Users are encouraged to review the privacy policies of any third-party websites they visit.

14. Children’s Data

This website is not intended for individuals under the age of 18. XENIX does not knowingly collect personal data from minors.

15. Changes to This Privacy Policy

XENIX reserves the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with immediate effect.

Continued use of the website constitutes acceptance of the updated Privacy Policy.

16. Contact

For privacy-related, legal, or data protection inquiries, please contact:

XENIX Limited
Email: contact@xenixgroup.com